Monthly accrual
One paycheck a month, 12 a year.
Eighty hours a year across 12 periods is 6.67 hours each time. Against a 120-hour ceiling the balance closes the year at 80.04 hours .
Who is paid this way
Executive payroll, some public bodies, and smaller employers who run payroll once.
How the periods land on the calendar
Twelve periods a year means the accrual is the largest single step of any schedule, so a ceiling is reached in fewer jumps.
The edge case
At 80 hours a year the step is 6.67 hours. Against a 40-hour ceiling the balance is capped inside six months, and five of the twelve monthly accruals never happen.
Starting mid-period
A hire date inside a period earns a part of that period's accrual. Halving the first period changes the first row to 3.34 hours instead of 6.67, and the year closes at 76.71 hours .
That is worth noticing: when a ceiling is reached well before year end, a late start costs nothing by December. When it is not reached, the missing half period stays missing.
The same entitlement on other schedules
| Schedule | Periods a year | 80 h/yr becomes |
|---|---|---|
| Weekly | 52 | 1.54 |
| Biweekly | 26 | 3.08 |
| Semimonthly | 24 | 3.33 |
| Monthly | 12 | 6.67 |
Reading a per-period figure from one schedule as if it were another is the most common error.
Front loading and carryover
Some policies hand over the whole year at once instead of accruing. Front loading 80 hours against a 40-hour ceiling lands at 40 hours with 40 hours never granted — the ceiling applies the same way.
At year end a carryover limit cuts what moves forward. A closing balance of 80.04 hours against a 40-hour carryover limit moves 40 hours into the new year and loses 40.04 hours. Whether a policy may do that depends on the jurisdiction — the jurisdiction pages quote the rule.
Priced at $32 an hour, 40 hours is $1280.00. A payout is normally computed at a stated rate — some jurisdictions set a floor on which rate may be used.
- How many pay periods does a monthly schedule have?
- 12 a year. That number does not change in a leap year — payroll runs on a fixed count of periods, not on days.
- What is the edge case that trips people up?
- A mid-month start date leaves a partial first accrual that is easy to miss, because the next statement shows a full month.
- What happens when the ceiling is reached?
- Accrual halts for that period instead of deleting hours already earned. If you then use some time, the next period accrues only as much as the room you freed.
- Is anything stored?
- No. Nothing on this site is saved or sent — there are no accounts.